Record what you paid for every coin.
Record a buy with its seller and payment. Enter a cost for each coin, or enter one price for the lot and split it across the coins. The cost goes to each coin.
The cost of each coin goes into its history, so profit is right when it sells.
The Cost step of a new purchase in CoinManagerPro. The total cost is $6,800.00, split by estimated value. The split gives $418.96 to an 1881-S Morgan dollar, $2,836.02 to an 1889-CC Morgan dollar, $1,546.92 to a roll of 20 1921 Morgan dollars at $77.35 each, and $1,998.10 to a 1909-S VDB cent.
What purchases do
Three ways to split the cost
Enter a cost for each line, split the total evenly across every coin, or split it by the estimated value of each line. The parts always add up to the total.
New coins and coins you have
Add new coins as you record the buy, or add coins already in your inventory. New coins go into your default warehouse.
Import the seller's list
Read a CSV or Excel list with a column mapping that is saved for the next list from that seller. Or read photos or a PDF of a paper list with AI.
Payment details
Record the seller invoice number, check number, payment status, and deposit date. Filter the list by payment to see what you still owe.
Sales and profit per purchase
Each purchase shows its total cost, the units sold, the revenue, and the profit, so you know which buys paid off.
Outright or profit share
Buy coins outright, or split the profit with the seller and make settlement statements from the sales.
Cost stays private
Members without "View cost" do not see cost or profit. Changes need "Manage purchases".
CSV export
Search and filter purchases by seller, payment, source, and date. Download the matching purchases as CSV.
How to record a purchase
01
Details
Pick the seller and the purchase date. Add the source, invoice, and payment details you need.
02
Coins
Add each coin, or import the seller's spreadsheet, photos, or PDF.
03
Cost
Enter the total and choose how to split it. The split shows the cost of each line before you save.
04
Deal and review
Choose outright or profit share, check the review, and record the purchase.
Questions about purchases
I paid one price for a whole collection. How do I get a cost per coin?
Enter the total and choose Evenly or By estimated value. Evenly gives each coin the same share. By estimated value gives a $500 coin a larger share than a $50 coin. Left-over cents go to the first lines, so the parts add up to the total.
Can I change the cost later?
Yes. Edit the cost or change the split method on the purchase. CoinManagerPro splits the cost again and writes the new cost to each coin.
What happens to the coins when I delete a purchase?
The coins stay in your inventory with their cost.
Does reading a photo of a list cost credits?
Yes. AI reads photos and PDFs of paper lists and uses credits for each page. Spreadsheets do not use credits.
Can I see all coins from one purchase?
Yes. Filter the Coins page by purchase or by seller.
Related pages
Contractors
The sellers you buy from, their lists, and profit-share statements.
Coin labels
Print labels with a cost code for the coins you bought.
Storage map
Put the new coins in their safe, shelf, and box.
Record your next buy in CoinManagerPro
In a demo, we record a collection buy and split the cost across the coins.
Questions? Email support@coinmanagerpro.com.